User Guide

What is OneDrive?

OneDrive is a secure personal file management system offered by Microsoft. OneDrive is your personal cloud storage for your files and folders, allows you to access your files and folders from anywhere with a PC and an internet connection. You are also able to share your files securely with anyone, manage access accordingly. This should be available to all users as it is part of the services/applications associated with users Microsoft licenses.

Why OneDrive?

With the ongoing migration plans away from AVD, personal files and folders saved on the drives within AVD will have to be moved/migrated to the new systems, OneDrive allows you to securely save your personal data/files from AVD to the cloud which can be accessed from any device with internet connection.

What are the different icons in front of my files? 

Common icons

Blue cloud icon: This means the file is in OneDrive but not yet on your device.

Green checkmark icon: This indicates that the file is available offline.

Red X icon: Something went wrong with syncing, so you'll need to check the error message.

People icon: The file or folder is shared with others.

Padlock icon: The item is restricted or encrypted.

Rotating arrows icon: The file is currently syncing.

How do I save to OneDrive? 

Normal process of navigating to File > Save As > Select OneDrive as seen below

Setting OneDrive as default “save location” on Microsoft office packages.

In office packages under File > Options > Save > Tick “show additional places for saving even if sign in required” and default save locations can be set up to OneDrive.

Not seeing OneDrive as your save location? 

From Office packages under File > Accounts > Accounts Privacy (manage settings) > Tick the “Turn on optional connected experiences” option. This will turn on the feature that allows OneDrive to list as “save location”.

Difference between OneDrive and SharePoint?

While SharePoint is a shared storage within your organization between teams/groups and allows everyone collaborate, have multiple users/teams work on files/folders, OneDrive is your personal cloud storage for your files and folders, you can set custom permissions for files you wish you wish to share with anyone. Both offer secure storage for files/folders and access is essentially the major difference between them.